Event Reservation Procedures

All Recognized Student Organizations are required to register their events through ShockerSync. This event registration process is to ensure that student organizations are in compliance with RSO Policies & Procedures.

To ensure the timely reservation of spaces for meetings, information tables, and events, the following procedures have been set in place.

• Information Tables are defined as a single table activity hosted by a student organization with the intent of promoting the group and/or its programs. This does not include tabling events like food fundraisers and fairs.

• Event and Meeting spaces for Recognized Student Organizations are made through the Event Registration process and must be submitted through ShockerSync.

  RSC Reservable Rooms

  Outside of the RSC - includes classrooms and outdoor spaces

  Outdoor Spaces

• Meetings are defined as student organization activities for the purpose of doing group business. This includes recurring executive board and member meetings.
• Groups may reserve a meeting space in the Rhatigan Student Center and/or academic buildings. Groups shall submit an event request through ShockerSync. 
• To promote your organizations and to connect prospective members with your organization, meetings must be submitted to ShockerSync using the event registration process. During this process, you will include the confirmation number you received for your reservation.

• Events can be defined as any public and/or social occassion that extends to service and philanthropic initiatives. This includes but is not limited to campus wide events, fundraisers, community service, and socials.
• Groups must reserve event space in the Rhatigan Student Center and/or academic buildings through the event registration process. Groups must submit an event request through ShockerSync. 
  
  • To secure the reservation the group must register the event through ShockerSync during the two (2) week period. In the event registration process, select that you have a previous reservation and include the confirmation number. The event services team will confirm the reservation and send you an official confirmation.
  • If the group fails to submit the event registration in the two (2) weeks the Tentative Reservation will be released.
• Please note - all event registrations must be completed at least TEN (10) BUSINESS DAYS prior to the event occuring. Event marketing may not occur until the event registration process has occurred and the event is approved.