The HR 200/Change of Status form is used to show any change in status of a benefit-eligible position or employee. This form is not used to make changes to non-benefit-eligible employees. If an employee is transferring to another organization/department/center, it is the responsibility of the new organization to complete both the current and new fields of the Change of Status form. Wichita State University is one employer – transfer and/or promotion to another organization within the University is not a resignation from the current organization. Questions about completing this form should be directed to the HR Service Center.

Note: Employees in the Division of Industry and Defense (IDP) should connect with the IDP HR office for assistance with these changes.

1. Place an X in the box to indicate whether the position is for state or affiliated corporation.
2. Complete the prepared by information with your name, campus phone number and the date the paperwork is prepared.
3. The employee information section must include the myWSU ID# and full name of the employee whose status is being changed.
4. The comments section should be used for any notes to clarify the change of status.
5. The reason code is to be selected from the list of codes to note the current and/or new status of employee.
   • ADM -- Administrative Leave
   • DAT -- Appointment Date change
   • FDC -- Funding Change
   • FTE -- Full Time Equivalency Change
   • LTD -- Long Term Disability (organization is notified by HR Benefits when LTD has been approved)
   • LWO -- Leave Without Pay
   • LWP -- Leave With Pay
   • MIL -- Military Leave
   • ORG -- Organization Number Change
   • OTH -- Explain in "Comments" if other than codes described
   • POS -- Position Number Change
   • REC -- Reclassification (requires prior HR approval)
   • RLWO -- Return from Leave Without Pay (LWO)
   • RLWP -- Return from Leave With Pay (LWP)
   • SAB -- Sabbatical Leave
   • STI -- Stipend Addition or Change
   • SDC -- Shift Differential Change
   • SUS -- Suspension
   • TEN -- Tenure Status Change
   • TIC -- Title Change
6. The current status section of the form is to indicate whether the employee is University Support Staff or Unclassified and their current defined status within that category. Note: The name and WSU ID# of the supervisor of this position/employee are required.
   • University Support Staff:
     • Exempt or Non-Exempt - check one to indicate whether or not the position is salaried (Exempt) or hourly and eligible for overtime pay (Non-Exempt).
     • Probationary – benefits-eligible employee is in first 60 days of USS employment or in first year of employment as police.
     • Temporary – employee is in a temporary benefit-eligible position
     • Regular – benefits eligible employee after first 60 days of USS employment or after first year of employment as police.
   • Unclassified:
     • Faculty:
       • Temporary – appointment for specified period only with no expectation of reappointment.
       • Probationary – appointment that may, on the basis of continuing satisfactory performance, lead to review for the award of tenure. Carries no expectation or promise that review for the award of tenure will be undertaken or awarded. Reviewed annually and will not be continued for more than 7 years.
       • Tenured – appointment which is renewed annually unless faculty member is dismissed.
     • Professional:
       • Exempt or Non-Exempt - check one to indicate whether or not the unclassified professional position is exempt (salaried) or non-exempt (hourly).
       • Temporary – appointment for a fixed period of time.
       • Contingent – appointment for a fixed period of time, usually funded from restricted use funds or by grants.
       • Provisional – appointment (not to exceed 3 years) which can lead to regular status.
       • Regular – appointment for those who have completed a provisional appointment.
       • Executive – appointment which is held at the discretion of the president.
     • Instruction - choose the box to indicate if this position doesn't involve teaching. If it does involve teaching, choose the box indicating whether it's more or less than half-time.
     • Length of Appointment
       • 9 month – academic year appointment.
       • 10 month – academic year appointment.
       • 12 month – fiscal year appointment.
       • Term (Other) – appointment for a specified period of time.
7. Next enter the employee's current organization and position information and the stop date of their current status. (Complete all fields.)
8. Select whether the change is Permanent or Temporary. If Temporary is selected, then a Stop Date must be entered.
9. The new status section of the form must be completed if the employee is changing to a new status within the University (i.e. changes in funding, stipend, organization number, position number, supervisor name and WSU ID#, employee's title, FTE and effective and stop dates).
10. Required Signatures. Each person/group who signs should copy the requestor on all forward so they can track the status of their request.
11. The Budget Review Officer of the organization is to sign and date the form and send to the Dean/Senior Department Leader
12. The Dean/Senior Department Leader of the organization is to sign and date the form and send to the HR Service Center for review to ensure all necessary information is completed for the request before it moves forward. A proxy will not be able to sign on behalf of the Dean/Senior Department Leader as it is critical for this role to be directly involved in review and approval.
13. The HR Service center will send the form back to the requestor if correction or clarification is needed who will make corrections and restart the form. When complete, the HR Service Center will sign and date the form to send to the Budget office.
14. The Budget office will review, sign and date the form if approved and will forward to the Divisional Officer.
15. The Divisional Officer will review, sign and date the form if approved and will send to the HR Service Center to be processed.
16. The HR Service Center will reply to the requestor to let them know when the request has been processed.

SME: CP

Updated: 03/12/2026