Event Policies

The following regulations govern the use of all campus space:

• Open flames, candles and smoke and fog machines are prohibited.
• Alcoholic beverages are permitted only in approved locations, during approved times. Events must complete the alcohol request form. Events with alcohol present may require police coverage. See Alcohol Policy for further information.
• All events will undergo a risk assessment. 
• Events may be required to provide adequate insurance.
• Furniture and equipment should not be removed from any reserved space. Any equipment or furniture missing will be charged to the sponsoring organization.
• Damages to any facility or equipment contained in the facility during an event will be charged to the sponsoring organization.
• In the event that damages are sustained or policies are not followed, the event may be terminated and future requests of the sponsoring organization may be denied.
• The University will not be responsible for theft or damage to any items left in the facilities during, after or prior to an event.
• Outdoor events must end by 11 p.m. and comply with the City Noise Ordinance.
• Groups must adhere to the reservation and event times listed on the confirmation. Groups may not enter before the scheduled time or remain in the room after the scheduled time.
• All university co-sponsored events and university recognized student organization events must have a current university faculty or staff member on site for the duration of the event.

In addition to the above regulations, all Wichita State University policies must be adhered to as listed in the Policies and Procedures Handbook.

Wedding and receptions are permitted on campus subject to the university's policies and procedures.

While funerals are not permitted on university property, memorial services are allowed.