Purpose

To state University policy with regard to the use of the University's internal mail distribution system for the delivery and distribution, without postage, of written communications pertaining to University operations.

Preamble

The University maintains an internal mail distribution system to assist and facilitate the operation and functioning of the University. The internal mail distribution system is intended for University business only.

Policy

1. The University maintains an internal mail distribution system for University business only.

2. The use of this internal mail distribution system for purposes other than University business, including, but not limited to solicitation, political or personal business purposes is expressly prohibited.

3. Mail boxes in the various departments and buildings are considered to be under the jurisdiction and the responsibility of the unit in which they are located. Materials may be placed directly by individuals in these departmental or unit mail boxes if permission has been obtained from the appropriate person with responsibility for that particular unit.

4. All internal and external mail and deliveries shall be addressed using the address format shown below, representing the university street address and unique ZIP Code. This format and the University’s address shown below should be used on all official correspondence, including departments located on the Innovation Campus.

   Faculty/Staff
   Office Name (optional)
   Wichita State University
   1845 Fairmount, Campus Box Number __
   Wichita KS 67260-0___
   

5. The University’s named streets and issued addresses for buildings are for emergency service purposes only, not for mail delivery.

Implementation

The Vice President for Finance and Administration shall have primary responsibility for the publication and distribution of this University policy.