Competitive bids on purchases of $10,000 or more will be obtained by Purchasing, either
by telephone or written request. The processing time for award of a purchase order
could be a few days to multiple weeks depending upon the complexity of the purchase.
Purchasing will conduct all negotiations with vendors in cooperation with the respective
department.
Purchases of $50,000 or more
All bids, regardless of the source of funds, that are estimated to be in the amount
of $50,000 or more, must be advertised and open for a minimum of two (2) weeks and
processed with the receipt of formal written bids.
Contractual Service Agreements
Contractual service agreements in the amount of $10,000 or more must be documented
by a formal written agreement including a Contractual Provisions Attachment (DA-146a). Purchasing will work with the General Counsel regarding preparation of any contract.
Contractual service and appropriate documents shall be signed in accordance with the
contracting policy referenced in Section 1.04.
About this policy version
Summary of Policy or Policy Change
Policy increases the dollar amount of departmental purchasing authority without the
assistance of the Purchasing Department.
Reason or Need for Policy
Increased thresholds now match the Federal micro-purchasing thresholds.
